Effective date: 02-June-2020
Please note that there is a separate 'personal data fair processing notice' for Billson Properties Ltd private rented sectors tenants - this is supplied during the tenancy creation process.
1. Who are we?
We are Billson Properties Ltd. We provide our customers with landlord support services. Billson Properties Ltd looks after and is responsible for your data (the Controller). Any reference to “we” or “us” in this notice means Billson Properties Ltd.
We are registered under the Companies Acts (Reg. No. 11470952). Our registered office is Cawley House, 149-155 Canal Street, Nottingham, NG1 7HR, England.
We use a number of external third parties who process your personal data on our behalf, these companies are referred to as ‘Processors’. Any Processors we use also have their own legal responsibility for handling your data.
If you have any questions, or want more details about how we use your personal information, you can ask us:
Email us: firstname.lastname@example.org
Call us: 07900 825 084
Write to us: FAO Data Protection Officer, Billson Properties Ltd, Cawley House, 149-155 Canal Street, Nottingham, NG1 7HR, England.
2. Personal data that we collect
We collect the following types of personal data from any contact we have with you by telephone, letter, e-mail, our online contact forms, and any other means.
We may also access information about you that is already publicly available:
Your name, address, email address, telephone number and other contact information.
Details of payments that you make to us, which may include bank account details as part of any bank transfer you may make.
Information about your use of our services.
Any other information you choose to volunteer to us from time to time.
Our company website is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to promote our services to you and allows you to contact us using a Contact Form. On submission of a completed Contact Form, your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. Wix.com store your data on secure servers behind a firewall.
3. How we use your data
We use your information in various ways, such as to:
Provide you with the services you want and deal with any queries or complaints you may raise.
Keep our records accurate and up to date.
Create statistical information, market research, and analysis to better manage our business.
Comply with any legal and regulatory obligations we may have.
We will not use your personal information for specific purposes such as unsolicited marketing.
We will keep your personal information for as long as you are a customer of Billson Properties Ltd. After you stop being a customer, we may keep your data for up to 5 years for one of these reasons:
To respond to any questions or complaints.
To show that we treated you fairly.
To maintain records according to rules that apply to us.
We may keep your data for longer than 5 years if we cannot delete it for legal, regulatory, or technical reasons.
4. Your rights
By providing us with personal data, you have consented to us handling it for the purposes mentioned. If you would like to change the way we are able to contact you, you can simply email us with your account details and your request.
You have the following rights under the UK data protection law. These rights include:
(i) Right to be Informed
You can ask for details of how we process your personal data, as covered by this Privacy Notice
(ii) Right to Access your Personal Data
You can request a copy of the information we hold about you. There is no charge for this. Our process of compiling a subject access request does not include a review of any ongoing issues, and does not form part of Billson Properties Ltd complaints process.
(iii) Right to Rectification
You have the right to question any information we have about you that you think is wrong or incomplete. Please contact us if you want to do this. If you do, we will take reasonable steps to check its accuracy and correct it.
(iv) Right of Erasure
You can request the deletion or removal of personal data where there is no reason for its continued processing. This right is also known as the “Right to be Forgotten”.
(v) Right to Restrict Processing
You can request that no further processing of the personal data we have previously collected occurs.
(vi) Right to Object
You can object to further processing of the personal data we have previously collected.
(vii) Rights in relation to automated decision-making and profiling
We do not currently conduct any automated decision making, including profiling, as defined by UK Data Protection laws.
We will take appropriate technical and organisational measures to prevent unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to personal data.
All customer personal data is held in secure systems with controlled access and subject to cyber security measures. We also apply strict physical security at all our sites.
All employees receive cyber security and data protection training.
We ensure that the personal information that you provide us via this website is held on secure servers.